What are the best alternatives to Office 365 and Office 2016?
Office 365 and Office 2016 are both great products, but they're not for everyone. Price can be a deciding factor, as well as Office 365's subscription-based model.
Whatever your reason for avoiding Office, these are the best productivity alternatives you can find:
- Zoho Office
- Google Apps
- WPS Office
- Microsoft Office Mobile
- Apache OpenOffice
- SoftMaker Office 2016
Zoho Office has everything personal users love about an office suite, and businesses can't get enough of their powerful enterprise tools. Writer, Sheet, and Show are feature-laden Word, Excel, and PowerPoint alternatives with a familiar look, and enterprise tools like Projects and Books makes it easy for businesses to keep track of customers, employees, and finances.
Share and sync documents with Dropbox and Google Drive integration. For mobile users, there are iOS and Android apps available to keep you busy when you're away from your home or office.
The free version of Zoho Docs comes with 5GB of cloud storage and is available for teams of up to 25 members. For 50GB of storage and for more team members, pricing switches to $5 per user, then goes up to $8 per user for 100GB of storage and some extra features designed for businesses.
Open365 is an open-source cloud platform that has taken the best parts of other open source software, including LibreOffice office tools, Seafile storage, and KDE Kontact personal information management, to give you one of the best office experiences possible.
Open365 can be installed on your own personal servers or used online in your favorite web browser. Platform support includes Windows, Linux, macOS, iOS, and Android. Open365 is ready to be used today, even though it is still in early access beta mode.
Google offers a pretty decent free online office suite that also packages offline support. Docs, Sheets, and Slides are competent Word, Excel, and PowerPoint alternatives, but don't expect to find the same level of in-depth formatting that Microsoft Office offers.
Everything you create in Google Apps is automatically saved anytime a change is made, and there is a far-reaching revision function that lets you go over each change and decide whether or not you want to keep it. You can also export and import files in all common file types.
Collaboration is super easy — anyone with a Google account can share, view, and edit documents. Not to mention that Google Apps is completely free.
WPS Office has an interesting business model. Instead of charging you for the complete version of their product, they have sponsored access — you'll be presented with ads here and there, but will enjoy all the tools and features normally reserved for a paid version. You can, of course, pay to remove the ads.
Writer, Spreadsheets, and Presentation are Word, Excel, and PowerPoint alternatives; each one is compatible with Microsoft Office file types. The user interface of the apps closely resembles Microsoft Office, so anyone making the switch will instantly feel at home.
With PDF support, a decent amount of formatting options, and a selection of templates, WPS Office is one of the best alternatives around.
Microsoft Office Mobile
What we have here is a free set of familiar tools for getting work done on the fly, including Word, Excel, PowerPoint, and OneNote. Stuck at an airport without your trusty laptop? Pull out your phone or tablet and access files from Dropbox and OneDrive. Microsoft Office Mobile comes pre-installed on most Windows phones and is available for both iOS and Android. Mobile apps for businesses do require a subscription based on the volume of users.
Office Mobile works for free on devices with screens smaller than 10.1 inches — any bigger and Microsoft will want you to try an Office 365 subscription.
This open-source Office suite has been around for about 20 years; it comes with a ton of supported languages, your standard Word, Excel, and PowerPoint alternatives, and a bunch of extensions to help you work more efficiently.
The user interface will make anyone familiar with Microsoft Office feel right at home, and OpenOffice is compatible with all common file types. It will run on Windows, Linux, MacOS, and even Sun Solaris.
It's best to view OpenOffice as a community project — anyone can suggest fixes or optimizations, and bugs are dealt with promptly. OpenOffice is, and always will be, completely free.
SoftMaker Office 2016
SoftMaker Office 2016 is a powerful program, but it won't hog system resources. TextMaker, PlanMaker, and Presentations are alternatives that really give Word, Excel, and PowerPoint some competition when it comes to formatting features.
SoftMaker Office is compatible with all common Microsoft Office file types. The interface is also very familiar, so anyone making the switch can do so with ease. Integrated is Mozilla's Thunderbird mail app, a powerful tool that rivals Microsoft Outlook.
There is a 30-day trial version to help you decide whether or not SoftMaker Office is for you. After that, prices go from about $80 for a standard version and about $100 for a professional version that includes a few dictionaries.