Whiteboards are a staple of offices and classrooms. They let you share information, but they're restricted to a single room. CollaBoard takes the idea of the whiteboard and extends it to anyone who has an internet connection, no matter where they are. It has a good set of inking tools and upload options and even allows you to view virtual whiteboards with your team and edit them in real time.

The app is available for Windows 10, Windows 10 Mobile and HoloLens. The app is free, but after trying it for free for 30 days, you'll have to pay a subscription to fully use the service. You can pay $9.99 per month or pay for a year up front for the equivalent price of $8.25 per month.

There is also a Surface Hub version of CollaBoard, in fact, its one of its main advertised points, but the Surface Hub is sold separately from the Windows 10 version. IBV Solutions, the owners of CollaBoard, doesn't list Surface Hub pricing so you may have to contact them directly for corporate pricing.

See in Microsoft Store

Working together

CollaBoard allows you to create digital whiteboards either from scratch or from templates like mind maps or charts. It has all the standard inking tools that you see in other Windows 10 including a ruler and drawing tools, but these aren't what make the app stand out. CollaBoard is centered around real-time collaboration. You can share a board via email or a QR code and have mutliple users update it simultaneously.

Boosting this feature is the fact that CollaBoard has a Surface Hub version that makes it ideal for offices and classrooms. You can use a Surface Hub in a meeting room and then have people in the room or anywhere around the world jump in.

You can upload photos, files, or videos onto boards and can also add information with handwritten notes or notes that are typed. These features aren't entirely unique to CollaBoard but the app brings them app together and the fact that it can work with the Surface Hub, a device that is arguably best designed for an app like this, makes it a standout application.

Positives aside, I found CollaBoard to be a bit difficutl to learn. Adding cards and opening boards is simple enough but the shortcut icons don't have labels and you have to play around to figure out what they do. Furthermore, boards seem to be incorrectly scaled on smaller devices, or at least did in my testing. This is easy to overcome since you can zoom in and out but it created extra steps to do while working on a board.

Too much power?

CollaBoard is very impressive and I can easily see how it would fit into an office workflow, but I don't think it's for everyone. For many users, it will have either too much power for their needs or too high of a price tag when compared to similar apps. There are less expensive alternatives such as Microsoft's Whiteboard Preview or similar pieces of software that people may already pay for such as OneNote.

Overall thoughts

While I don't own a Surface Hub to test all of the features of that version of CollaBoard, the Windows 10 version is very nice. Projects can be created with great flexibility and you can work across devices and with others. You can enter information with ink or text and also upload files and video.

CollaBoard is aimed more at power users and offices so if you need to do lighter collaboration there are other options that are less expensive, but If you have a virtual office or need to collaborate in real time to get some serious work done, CollaBoard is a solid app to try.

Pros

  • Real-time collaboration.
  • Supports uploading variety of content.
  • Support for inking or typing.
  • Can work with Surface Hub version of Collaboard.

Cons

  • Requires lots of zooming in and out on smaller screens.
  • Interface takes time to learn.

4 out of 5
See in Microsoft Store

Latest And Best Prime Day Deals

Unlock voice control with Echo device deals and $5 Amazon smart plugs
Amazon Echo devices bundled with $5 smart plugs

Amazon's Smart Plug lets you start voice controlling anything plugged into it by asking an Alexa-compatible device, and today's deal lets you snag one for only $5 with purchase of select Echo devices.

Be more productive with a year of Office 365 Home and a free $50 Amazon gift card
Office 365 Home 12-month subscription and $50 Amazon gift card
$99.99 $150.00 Save $50

The subscription works with up to six people, but that card can be all yours.

Amazon's Fire TV Cube is down to just $70 thanks to this Prime Day deal
Amazon Fire TV Cube
$69.99 $119.99 Save $50

Grab TCL's 32-inch 720p Roku TV for less than $100 in this Prime Day Lightning deal
TCL 32S325 32-inch 720p Roku TV
$99.99 $130.00 Save $30

Act fast while you can. These Lightning deals tend to sell out quick.

The Ring Alarm security system is reaching new low prices for Prime Day
Ring Alarm home security systems

Various configurations of the Ring Alarm are discounted to their best prices yet exclusively for Prime members at Amazon through Tuesday night to help keep your home secure.

The Sonos Beam Prime Day deal includes a $40 discount and 2 $50 Amazon gift cards
The Sonos Beam Prime Day deal includes a $40 discount and $100 in Amazon gift cards
$359.00 $499.00 Save $140

That's just so much savings in one deal. You'll have to wait for the physical gift cards, but that's basically $100 to spend however you want.

Prime Day dropped this PlayStation 4 console bundle to just $250
PlayStation 4 Slim 1TB console with Marvel's Spider-Man and Horizon Zero Dawn
$249.99 $359.98 Save $110

This deal on the PlayStation 4 Slim console saves you $50 off its regular price while also including Marvel's Spider-Man and Horizon Zero Dawn Complete Edition for free. You'll just need an Amazon Prime membership to snag it.

The newest device in the Echo family, the Show 5, is now down to just $50
Echo Show 5
$49.99 $89.99 Save $40

It's only been on the market since May, but it hasn't escaped the Prime Day price cuts.

More Prime Day Deals