Gmail with 2FA in Outlook setupSource: Windows Central

If you have the desktop version of Outlook and want to set up a Gmail account configured with 2-step verification (also known as two-factor authentication (2FA), the process is now the same as adding a regular account.

In the past, if you had a Google account configured with 2-step verification, you needed to create an app password to connect Gmail in the desktop version of Outlook. However, Microsoft has updated to allow you to set up your email account using the regular password experience, but with an additional step to confirm the access with a phone verification code.

The updated authentication process to set up your Gmail account on the desktop version of Outlook works whether you're using Microsoft 365, Office 2021, 2019, or 2016.

In this Windows 10 guide, we'll walk you through the steps to set up a Gmail account with two-factor authentication in Outlook.

How to add Gmail with two-factor authentication in Outlook

The process to set up two-factor authentication (2FA) for a Gmail account in the Outlook app requires changing your Google Account security settings and configuring Gmail with Outlook.

Set up 2-Step Verification in Google account

The first thing you need to do is to set up 2-Step Verification in your Google Account. If you're already using the authentication method, skip the steps below and continue with the Outlook configuration instructions.

To enable 2-Step Verification in Google, use these steps:

  1. Open your Google Account.
  2. Sign in with your Gmail credentials (as needed).
  3. Click on Security.
  4. Under the "Signing in to Google" section, click the 2-Step Verification option.

    Google 2 Step Verification SetupSource: Windows Central

  5. Click the Get Started button.

    Get StartedSource: Windows Central

  6. Confirm your account password (if applicable).
  7. Confirm your phone number.

    Set up your phoneSource: Windows Central

    Quick tip: The "Show more options" menu lets you select different methods of authentication, including using a security key or prompt in your phone (if applicable).

  8. Click the Next button.
  9. Confirm the code sent to your phone number.

    Confirm Google 2-Step Verification codeSource: Windows Central

  10. Click the Next button.
  11. Click the Turn on button.

    Turn On 2 Step VerificationSource: Windows Central

Once you complete the steps, you can configure a secure password to use two-factor authentication with Outlook.

Configure Gmail with app password in Outlook

To set up Gmail with two-factor authentication in the Outlook app, use these steps:

  1. Open Outlook.
  2. Click on File.
  3. Click on Info.
  4. Under the "Account Information" section, click the Add account button.

    Outlook add account optionSource: Windows Central

  5. Confirm the Gmail address to add with two-factor authentication.
  6. Click the Connect button.

    Add Gmail account to Outlook optionSource: Windows Central

  7. Click the Next button.

    Google Account Auth Outlook GuiSource: Windows Central

  8. Confirm the Gmail account password.

    Gmail Password in OutlookSource: Windows Central

  9. Click the Sign in button.
  10. Confirm the Google 2-Step Verification code sent to your phone.

    Gmail 2 Step Verification Code in OutlookSource: Windows Central

  11. Click the Done button.
  12. Click the Allow button.
  13. (Optional) Clear the Set up Outlook Mobile on my phone option.
  14. Click the Done button.

After you complete the steps, the Outlook app should start sending and receiving emails from your Gmail account.

Are you running an older version of Office? If yes, then you're missing out. If you switch to a Microsoft 365 subscription, you can always upgrade to the newest version to access the latest features at no extra cost, and you get many other benefits, such as sharing the apps with other users and 1TB of OneDrive storage.

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Microsoft 365

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