Although, on Windows 10, signing in with a Microsoft account makes it easier to access additional benefits, such as the ability to sync settings, preferences, and files across devices without additional configuration, you still have to configure access manually for apps and services using a different account.

However, if you use multiple services with different accounts, the Settings app allows you to add them ahead of time allowing apps easier and faster access to your services.

In this Windows 10 guide, we'll walk you through the steps to add and remove accounts from your device.

Important: These instructions are meant to include additional accounts to your Windows 10 profile. If you're looking to add a new user account, you need to use these instructions.

How to add emails and accounts using Settings

To preload accounts for the Mail, Calendar, People, and other apps on Windows 10, you have two choices.

Adding a new account for emails

To add an account for emails and apps, use these steps:

  1. Open Settings.
  2. Click on Accounts.
  3. Click on Email & accounts.
  4. Click the Add an account button to include a new email account to allow the Mail, Calendar, and People apps to access your emails, calendar, and contacts.

  5. Select your service provider — for example, Outlook.com.

  6. Type your email account information.
  7. Click the Next button.

  8. Type your account password.
  9. Click the Sign-in button.

  10. Click the OK button.
  11. Click the Done button.

Once you complete the steps, the new account will be added to your device to access your email, calendar, and contacts. If you're adding a Microsoft account, then the information will also be available to sign in to other apps. (This option is like adding an account directly into the Mail app for Windows 10.)

Adding extra Microsoft accounts for apps

If you use apps with a different Microsoft account, such as for OneDrive, Xbox Live, and others, you can preload those credentials for easier access with these steps:

  1. Open Settings.
  2. Click on Accounts.
  3. Click on Email & accounts.
  4. Under the "Accounts used by other apps" section, click the Add a Microsoft account option.
  5. Type your Microsoft account information.
  6. Click the Next button.

  7. Type your account password.
  8. Click the Sign-in button.
  9. Click the OK button.
  10. Click the Done button.

After completing the steps, the account information will be available for apps to sign in automatically. (You may need to repeat the steps to add more accounts.)

Managing accounts for apps

When adding accounts for other apps, Windows 10 will use the information to sign you in to services automatically, but you can change the settings to ask for permission before using your credentials.

To manage a different Microsoft account for apps on Windows 10, use these steps:

  1. Open Settings.
  2. Click on Accounts.
  3. Click on Email & accounts.
  4. Select the account that you want to change.
  5. Use the drop-down menu, and select the Apps need to ask me to use this account option.

After completing the steps, apps will prompt to allow access before signing in to the service.

How to remove emails and accounts using Settings

If you're no longer using an account, you can remove it from the Windows 10 settings using these steps:

  1. Open Settings.
  2. Click on Accounts.
  3. Click on Email & accounts.
  4. Select the account that you're planning to remove.
  5. Click the Manage button.

  6. Click the Delete account from this device option.

  7. Click the Delete button.
  8. Click the Done button.

Once you complete the steps, the account information will only be removed for the Mail, Calendar, and People experiences. If you want to remove a Microsoft account information completely, you also need to delete the information from the "Accounts used by other apps" section with the steps below.

Removing accounts for apps

If you need to remove an account for apps, use these steps:

  1. Open Settings.
  2. Click on Accounts.
  3. Click on Email & accounts.
  4. Under the "Accounts used by other apps" section, select the account that you're planning to remove.
  5. Click the Remove button.

  6. Click the Yes button.

After completing the steps, the account information will no longer be available on Windows 10.

More Windows 10 resources

For more helpful articles, coverage, and answers to common questions about Windows 10, visit the following resources: