What you need to know
- Microsoft Teams will soon have an improved file sharing experience.
- An upcoming feature will let you create a link for any file and easily set permissions.
- The feature could roll out as early as this month.
Sharing files through Microsoft Teams is about to become quicker and easier to manage. A new file sharing experience is on the way, according to the Microsoft 365 roadmap (opens in new tab). The experience should "streamline sharing with Microsoft Teams" and make it easier to set permissions for shared files.
Microsoft details the new experience on its roadmap:
The feature is currently set to roll out sometime this month, but the Microsoft 365 roadmap is meant to generally outline plans, not set firm dates for features to come out. That means we might not actually see the feature this month.
Once it is out, it will be easier to create a link for a file and to set permissions about sharing that file. The option to set permissions for SharePoint and OneDrive files while in a private chat or within a channel should also come in handy.
Sean Endicott brings nearly a decade of experience covering Microsoft and Windows news to Windows Central. He joined our team in 2017 as an app reviewer and now heads up our day-to-day news coverage. If you have a news tip or an app to review, hit him up at firstname.lastname@example.org (opens in new tab).
Does this mean you can create a link within the Files section of a Channel? As opposed to uploading a file into the File folder. I've always found this a wasteful duplication!
I'd just be glad if you could copy the link to a SharePoint file without all the circus of the popup, rewriting the link and adding all sorts of stuff at the end of the link.
We disable sharing links with people outside the Team, because it can easily create broken permissions. I wonder if they've fixed or addressed that. For example, if I share a link with you, and you're not already on the Team, the file now has custom permissions and is no longer inheriting them from the parent folder. Now, if we move the file to another folder, it carries its custom permissions, so you can still access, but the people who have access to the destination folder may not, which could include people on the Team that owns the folder with the file in it. Completely confuses users. We decided to disable the capability to avoid the problem.
Thank you for signing up to Windows Central. You will receive a verification email shortly.
There was a problem. Please refresh the page and try again.