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This great Teams feature is now available with all Microsoft and Office 365 licenses

Microosft Teams iOS and Surface
Microosft Teams iOS and Surface (Image credit: Windows Central)

What you need to know

  • Microsoft is working on several updates to Teams meetings recordings.
  • All new Teams meetings recordings will be saved to OneDrive and SharePoint with an incremental rollout starting on August 16, 2021.
  • Teams Live Transcriptions with speaker attribution are now available through all Office and Microsoft 365 licenses.

Microsoft announced (opens in new tab) several improvements that are on the way for Teams meeting recordings. Starting yesterday, August 4, 2021, Teams live transcriptions with speaker attribution are available through all Office and Microsoft 365 licenses. Starting later this month, live transcriptions will automatically be created whenever anyone records a meeting from a desktop client.

Additionally, an incremental rollout will begin on August 16, 2021 to have all meeting recordings saved to OneDrive and SharePoint.

Here's what's new regarding generating live transcriptions in Teams:

  • Available today: Teams Live Transcription with speaker attribution has been expanded to all Office and Microsoft 365 license types.
  • Rolling out by August: Live transcription will always be generated when a user clicks 'Start recording' on desktop client.
  • Rolling out by August: Live transcription will be available across all meeting types, including channel meetings and ad-hoc meetings.
  • Rolling out by August: Live transcription and live captions will be available for 15 additional spoken languages.

Microsoft also outlines changes to downloading and editing a transcript file in Teams:

  • Available today: Users can download the transcript file from the Teams meeting 'Transcripts' tab, where users can edit and share the file manually with others.
  • Under development: Improvements to the above flow by allowing users to download the transcript file from the video player itself, make changes locally, and upload the file to the player so that the changes are reflected in the closed captions.
  • Other immediate options to edit transcripts within the video player: users can download recordings from ODSP and upload to Classic Stream, where a transcript will be generated on-demand and users can edit the transcript within the video itself.
  • If you have questions about this or other features, please contact support through your M365 Admin Center or your account manager.

Starting yesterday, the option to block downloads for non-channel meeting recordings is on by default. Admins can also block downloads for channel meeting recordings now.

Sean Endicott
News Writer and apps editor

Sean Endicott brings nearly a decade of experience covering Microsoft and Windows news to Windows Central. He joined our team in 2017 as an app reviewer and now heads up our day-to-day news coverage. If you have a news tip or an app to review, hit him up at (opens in new tab).

  • Does "all Office and Microsoft 365 license types", include Office 365 Home and Personal?
  • This is an incredible inflection in society. Our family has run a business since the 70s. A small simple business. We just started recording our annual meetings on Teams last year. Too bad my parents did not have this tech available in the 70s. We would have had much greater preservation of company operational decisions with these meeting transcripts. For instance, we would have meetings on infrastructure problems in the past and we rely solely on memory on what we talked about. But with the transcripts, we could have done a simple word search on "sewer" to see what we discussed and decided on in the past. The family has lost so much institutional knowledge because record-keeping is difficult to maintain with pen and paper. This creates frustrations and discourages the next generation from taking on the responsibilities. This is one reason small family businesses close or are sold to bigger competitors. So when we talk about Azure and its embrace of open systems, we are talking about allowing people to preserve and process information much more efficiently, which minimizes "intertemporal" costs of decision making. How many companies have tried a new idea that has failed, only to discover that the idea was tried 15 years ago but the previous employees are now gone and the memory of failure was lost? When we talk about best practices, what we are really talking about are people talking through a problem and finding the best solution. While new problems arise, that does not mean you have to reinvent the wheel to keep your business running smoothly. It is best to remember why and how you invented the wheel in the first pplace.
  • The capacity to record meeting audio has existed as long as tape recordings but wasn't necessarily super-cheap or marketed to small businesses and definitely wasn't searchable. Meeting minutes written by hand are never detailed enough nor do they capture all the nuances of the things discussed. Only the perspective the writer had of each major point can be captured using this method. Live transcriptions takes things to a whole other level, beginning with searchability, and removes the need for taking minutes by hand. The transcriptions can also be shared easily and viewed on multiple types of devices.