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How to add OneNote to Microsoft Teams

Microsoft Teams add OneNote
Microsoft Teams add OneNote (Image credit: Windows Central)

If you already use Microsoft Teams and OneNote, instead of switching between apps and adding more steps to share notebooks with colleagues, you can install the OneNote app on Teams to simplify the experience.

Once you install the app to Microsoft Teams, you can add new or existing notebooks to share content (such as lists, notes, drawings, and more) and collaborate with colleagues without breaking the workflow.

In this Windows 10 guide, we'll walk you through the steps to integrate OneNote into Microsoft Teams.

How to install OneNote on Microsoft Teams

To add OneNote to a team or chat on Microsoft Teams, use these steps:

  1. Open Microsoft Teams.
  2. Click on Apps from the bottom-left corner.
  3. Under the "Categories" section, click on Microsoft.
  4. Click on OneNote.Quick tip: If you don't see the app, perform a query for "OneNote" in the search box.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Click the down-arrow button and select the Add to a team or Add to a chat option.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Click the search box and specify the team to add OneNote.
  2. Click the Set up a tab button.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Click the Create New Notebook option.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Confirm the name for the new notebook for the team.Quick tip: You'll also notice an option to open an existing notebook using a link, but it's only supported for notebooks hosted in SharePoint or OneDrive for Business.
  2. (Optional) Clear the Post to the channel about this tab option.
  3. Click the Save button.

Once you complete the steps, the notebook will be created in the Microsoft Teams cloud storage, and anyone in the channel will be able to see and modify its contents.

How to rename OneNote notebook on Microsoft Teams

To change the name of the OneNote notebook tab, use these steps:

  1. Open Microsoft Teams.
  2. Click on Teams or Chats, depending on where the notebook is available.
  3. Click the down-arrow button and select the Rename option.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Confirm the new name.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Click the Save button.

After you complete the steps, the new name will apply to the notebook tab.

Rename notebook

To rename the actual OneNote file on Teams, use these steps:

  1. Open Microsoft Teams.
  2. Click on Teams or Chats, depending on where the notebook is available.
  3. Click the Files tab.
  4. Select the OneNote notebook.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Click the Rename button.
  2. Confirm the new name for the Teams' notebook.
  3. Click the Save button.

Once you complete the steps, the OneNote file and tab will reflect the new name.

How to remove OneNote notebook on Microsoft Teams

If you no longer need the OneNote notebook, you can remove it from Microsoft Teams.

To remove a notebook on Teams, use these steps:

  1. Open Microsoft Teams.
  2. Click on Teams or Chats depending on where the notebook is available.
  3. Click the down-arrow button and select the Remove option.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Click the Remove button again.

Once you complete the steps, the OneNote notebook will no longer be available on Microsoft Teams.

How to delete OneNote notebook on Microsoft Teams

The action to remove doesn't delete the notebook and its content. It only removes it from the Teams experience. If you want to delete the notebook, you need to do it from the "Files" tab.

To delete a notebook on Teams, use these steps:

  1. Open Microsoft Teams.
  2. Click on Teams or Chats depending on where the notebook is available.
  3. Click the Files tab.
  4. Select the OneNote notebook.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Click the Delete button.

After you complete the steps, the notebook will no longer be available on Microsoft Teams.

If the notebook you want to delete isn't in the "Files" tab, confirm you are in the correct chat or team. You can also check the Files section from the left pane and see whether the file appears under the OneDrive section.

How to uninstall OneNote on Microsoft Teams

To uninstall OneNote on Teams, use these steps:

  1. Open Microsoft Teams.
  2. Click on Apps from the bottom-left side.
  3. Click on Manage your apps at the bottom of the page.
  4. Click on OneNote.
  5. Click the Remove button.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Click the Remove button again.Quick tip: Repeat this step until all the instances of OneNote have been removed.

After you complete the steps, the app will uninstall from the team. Same as removing a notebook, uninstalling the app doesn't delete the notebooks or contents.

More Windows resources

For more helpful articles, coverage, and answers to common questions about Windows 10 and Windows 11, visit the following resources:

Mauro Huculak is technical writer for WindowsCentral.com. His primary focus is to write comprehensive how-tos to help users get the most out of Windows 10 and its many related technologies. He has an IT background with professional certifications from Microsoft, Cisco, and CompTIA, and he's a recognized member of the Microsoft MVP community.

2 Comments
  • Good article / reminder. Been trying to get the most outta Teams & use it as the "hub" for our engineering groups. All MSFT app to app tips are greatly appreciated.
  • Exactly. Think of Teams as your hub. Spin teams up and down as needed