What you need to know
- Microsoft Teams will soon have the ability to delete meeting recordings automatically.
- Admins will be able to set how long meetings are kept.
- The feature will work with meetings saved to OneDrive or SharePoint.
Microsoft Teams meetings can take up quite a bit of space as recordings. While these videos are useful, they don't always need to be kept for a long time. After a few weeks, organizations may want to clear out old files as meetings become outdated or irrelevant. This will be easier with Teams later this year, as the service will soon have the option to automatically delete meeting recordings.
The feature will work with meetings saved on OneDrive or SharePoint. Admins will have the option to pick how long has to pass before meetings are deleted, presumably including having them never be deleted.
Here's the full description of the feature from Microsoft:
Newly created Teams meeting recordings in OneDrive and SharePoint will be automatically deleted by the service based on a default Teams policy setting. Teams Admins will be able to modify the default meeting recording expiration time via a setting in the Teams Admin Portal or by modifying policy attributes using Powershell scripts. Newly created meeting recordings in OneDrive & SharePoint will be automatically deleted after this point unless the meeting owner extends the expiration. Meeting owners will be notified about expired recordings and may extend the expiration date in OneDrive/SharePoint. Compliance policies will override the expiration setting.
The roadmap notes that "Compliance policies will override the expiration setting," so it shouldn't be difficult to keep meeting recordings. The feature could ship as early as September 2021, though that date is subject to change.
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