Skip to main content

How to change the color theme of Office apps

If you had enough of the same default colors for your Office applications, you can quickly personalize the experience using different color themes. In Office, you can pick from several themes, including Colorful and White, and you can even choose dark schemes, such as Dark Gray and Black.

While the ability to change color themes has been available since Office 2013, the black theme has been limited to users with an Office 365 subscription, but now, the theme is available without a subscription when you upgrade to Office 2019 on Windows 10 or macOS.

In this Windows 10 guide, we'll walk you through two easy ways to change the color theme for Office applications whether you use Office 2019, 2016, or Office 365.

How to change Office theme using Account settings

To use Office apps with a different color scheme, use the following steps:

  1. Open an Office app (Word, Excel, or PowerPoint).
  2. Click the File menu.
  3. Click on Account.

  1. Use the "Office Theme" drop-down and select one of the available colors, including:
    • Colorful (default): Aligns with the primary colors of Office apps.
    • Dark Gray: Offers a good balance between dark and high-contrast.
    • Black: Provides the highest contrast for visual elements.
    • White: Offers a more classic look.
    Quick Tip: Alongside the ability to change the theme colors, you can also use the Office Background drop-down menu to remove or change the background patterns.

Once you've completed the steps, the new theme will apply to all applications, including Word, Excel, PowerPoint, Outlook, and other Office applications, except Skype and the modern app of OneNote.

How to change Office theme using Options settings

Alternatively, you can switch to black, dark gray, or one of the other themes using the options page with these steps:

  1. Open an Office app (Word, Excel, or PowerPoint).
  2. Click the File menu.
  3. Click on Options.

  1. Click on General.
  2. Under the Personalize your copy of Microsoft Office section, use the "Office Theme" drop-down and select one of the available colors, including:
    • Colorful (default).
    • Dark Gray.
    • Black.
    • White.

After completing the steps, all your apps (Word, Excel, PowerPoint, and others) will switch to the theme you selected.

More Windows 10 resources

For more helpful articles, coverage, and answers to common questions about Windows 10, visit the following resources:

Mauro Huculak is technical writer for WindowsCentral.com. His primary focus is to write comprehensive how-tos to help users get the most out of Windows 10 and its many related technologies. He has an IT background with professional certifications from Microsoft, Cisco, and CompTIA, and he's a recognized member of the Microsoft MVP community.

4 Comments
  • I hope Microsoft makes this theme support standard on all their products soon and not just black... Dark grey is far nicer and more subtle. I'm sick of blinding white screens and modding everything....
  • To each their own. I prefer black like in Settings. Let's ask MS to give us choice.
  • I have Office 2019 (ver 16.20 181031) on MAC machine. I can see dark theme in MS-Word but Outlook only shows two options to select colourful and classic under Preferences->General. Any idea?
  • I need to automatically change office theme to dark and light based on windows 10 default theme. They can implement automatic dark grey and light, automatic dark and light options in addition. For dark theme, now windows is the least consistent among android and ios. Third party desktop apps which even support dark theme is not supporting default windows theme.