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Microsoft Teams now supports live transcriptions within meetings

Microsoft Teams PC
Microsoft Teams PC (Image credit: Windows Central)

What you need to know

  • Microsoft is rolling out support for its live transcription feature in Microsoft Teams.
  • The feature works during the meeting and creates a transcript for afterward.
  • Transcriptions are marked with speaker attribution to make meetings easier to follow.

Live transcription support is rolling out to Microsoft Teams this month. The feature first appeared on the Microsoft 365 roadmap last year but is now marked as rolling out on the roadmap (via OnMSFT). The feature is supported on Microsoft Teams on the desktop and should finish rolling out soon.

The live transcription feature for Teams works in real-time and also creates a transcript after meetings finish. It has speaker attribution as well, so you can easily tell which person said any comment.

The Microsoft 365 roadmap reads:

Microsoft Teams: Live Transcription with speaker attributionLive transcripts provide another way to follow along with what has been said and who said it. After a meeting, the transcript file is automatically saved in the chat tab for that meeting.

The feature should come in handy in several situations, including reviewing meetings and following along during a meeting when you can't listen to it. It also improves the accessibility of meetings for people who are deaf or hard of hearing.

A similar feature, marked in the roadmap as "Transcription for 1:1 Calls (opens in new tab)," is also rolling out this month. That feature doesn't seem to support live transcriptions, but does create a text version of calls after they're finished.

Sean Endicott is the news writer for Windows Central. If it runs Windows, is made by Microsoft, or has anything to do with either, he's on it. Sean's been with Windows Central since 2017 and is also our resident app expert. If you have a news tip or an app to review, hit him up at sean.endicott@futurenet.com.

4 Comments
  • Wonder if it can be disabled. Some meetings involve confidential information (e.g. in healthcare)
  • It wouldn't need to be, necessarily. Work computers, with agency/business controlled security features and intranet connectivity for those confidential meetings. Besides, the Healthcare industry and others have protocols in place for releasing PII (Personal Identifiable Information). You aren't necessarily going to be sharing that kind of info in a meeting. They would likely just be referred to as the patient or patients, for example.
  • As Vincent said, this is not necessary, unless your concern is that a participant would share or be careless with the text, but not with the same information verbally (that could be a valid concern -- most security breaches are due to human errors or carelessness). Everything in Teams is behind Microsoft's security. While that doesn't guarantee that it's impenetrable, it is rated for being LEGALLY secure. This qualifies under HIPAA (the legal requirement for handling health information in a secure fashion).
  • This is actually an awesome feature for meetings as it reduces the need for dependence on human memory to take down notes of a meeting, so the note-taker can focus only on the action points and be more effective in that respect.