OneDrive lacks native support for transferring the ownership of files and folders. Additionally, some of the workarounds familiar to SharePoint users, such as giving another user full access to an item and then removing or downgrading yourself, do not work with OneDrive.
You can, however, effectively transfer the ownership of files or folders in OneDrive with a trick — though there are limits.
How to transfer ownership of OneDrive files or folders
To transfer the ownership of OneDrive files or folders, use these steps:
- Using the account that currently hosts the files you'd like to transfer, create a parent folder (a new folder that you can place the files in).
- Place the files you would like to share into that parent folder using the Move to feature or by dragging and dropping the content.
- Share the parent folder with the person you want to receive those files.
- Using the account you want to receive the files, open the parent folder that was just shared.
- Within that parent folder, select the folder that includes the files you'd like to transfer.
- Use the ... menu to select Copy to.
- Select the location you'd like to have the copied files be located.
- Select Move here.
FAQs about transferring OneDrive file and folder ownership
Can I transfer the ownership of OneDrive folders or files?
No. OneDrive does not support transferring the ownership of folders or files. You can, however, move files from one person to another using a workaround that involves sharing a parent folder and utilizing the "Copy to" feature.
If I use the "Copy to" workaround, will the original files be deleted?
No. The Copy to feature creates a duplicate of the files. You can manually delete the original files from OneDrive to free up storage.
Will my shared links and "Version History" stay active after moving files?
No. You are essentially creating a new copy of the files in a different location. Previous sharing links will stop working, and the file or folder's version history will reset.
Can I use the "Copy to" workaround to move files from a Personal account to a Work account?
The best way to move files between a Personal OneDrive account and a Work OneDrive account is to drag and drop the files using File Explorer or use another manual method. The Copy to feature may not appear when moving between different account types. OneDrive's web interface usually does not "see" two different organizations at the same time, making this process more complicated.
Does sharing a folder make someone else the owner?
No. Sharing a folder grants another user access to whatever item you shared, but it does not transfer ownership.
How do I save files from an employee who is leaving the company?
Saving files from an employee who is leaving the company requires a different process and a Microsoft 365 admin. The SharePoint Admin Center can be used to grant file access to an administrator.
More resources
Explore more in-depth how-to guides, troubleshooting advice, and essential tips to get the most out of Windows 11 and 10, start browsing here:
- Windows 11 on Windows Central — All you need to know
- Windows 10 on Windows Central — All you need to know
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