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How to add a header and footer in Excel

Excel add header and footer
Excel add header and footer (Image credit: Windows Central)

On Microsoft Excel, you can add a header or footer to your spreadsheets when you want the printout to include the company's logo at the top of the page, or when you need to add the page number at the bottom to keep everything organized.

However, if you want to set up the spreadsheet, the Microsoft 365 version of Office, Office 2019, and older versions includes multiple ways to add and change the header and footer of the page, and there is even a way to apply the same configuration other pages in the document without repeating the steps.

In this Windows 10 guide, we will walk you through the steps to create a header and footer in a Microsoft Excel document.

You can add a header and footer in at least two different ways through the Insert or Page Layout tab in Excel.

From the Insert tab

To insert a header and footer to an Excel sheet, use these steps:

  1. Open Microsoft Excel.
  2. Click the Blank document option in the "Home" section. (Or open the document you want to customize.)
  3. Click the Insert tab.
  4. In the "Text" settings, click the Header & Footer option.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Click the left, middle, or right cells at the top to edit the custom header.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Click the left, middle, or right cells at the bottom to edit the custom footer.

Source: Windows Central (Image credit: Source: Windows Central)
  1. (Optional) Use the "Header & Footer Elements" settings to insert predefined elements, including:
    • Page Number.
    • Number of Pages.
    • Current Date.
    • Current Time.
    • File Path.
    • File Name.
    • Sheet Name.
    Quick tip: If you don't see the settings, select the header or footer on the page to bring up the tab.

Source: Windows Central (Image credit: Source: Windows Central)

Once you complete the steps, the spreadsheet now will include a proper header and footer.

If you need to add a piece of text that includes an ampersand (&), then you will need to use two ampersands (&&). If you need to exit the header or footer without applying changes, press Esc. You can click anywhere in the document to exist and apply the changes.

Use image for header or footer in Excel

To use an image for the header or footer, use these steps:

  1. Open Microsoft Excel.
  2. Click the Blank document option in the "Home" section. (Or open the document you want to customize.)
  3. Click the Insert tab.
  4. In the "Text" settings, click the Header & Footer option.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Click the Header & Footer tab.
  2. Click the sheet header or footer.
  3. In the "Header & Footer Elements" section, click the Picture button.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Select the source to insert the image from, including:
    • From a file.
    • Bing Image Search.
    • OneDrive.
    Quick note: If you want to use an image from Bing, use the text box to search for a picture.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Select and insert the image.
  2. (Optional) Click the Format Picture button if you need to adjust the size, rotation, or scale.Quick tip: Click the header to make the tools available and then click the Format Picture button.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Change the image settings as needed.

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  1. Click the OK button.

After you complete the steps, the logo or the image you selected will be reflected in the document.

From the Page Layout tab

To add a header and footer with the Page Layout tab, use these steps:

  1. Open Microsoft Excel.
  2. Open the document you want to customize.
  3. Click the Page Layout tab.
  4. In the "Page Setup" settings, click the Dialog Box Launcher button on the right side.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Click the Header/Footer tab.
  2. (Optional) Use the Header drop-down menu to select one of the available options to use a predefined header.

Source: Windows Central (Image credit: Source: Windows Central)
  1. (Optional) Use the Footer drop-down menu to select one of the available options to use a predefined footer.
  2. Click the Custom Header button.

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  1. Click the Custom Footer button.
  2. Select one of the sections (left, center, or right) to show the header or footer.
  3. Compose a line of text for the header or footer.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Select the text and click the Format Text (A) button to style the header text.
  2. (Optional) Click one of the available buttons to insert a predefined header, including:
    • Insert Page Number.
    • Insert Number of Pages.
    • Insert Date.
    • Insert Time.
    • Insert File Path.
    • Insert File Name.
    • Insert Sheet Name.
    • Insert Picture.

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  1. Click the OK button.
  2. Click the OK button again.

Once you complete the steps, the header and footer will be applied to the sheet you are editing. If you do not see the changes, click the View tab, and then in the "Workbook Views" settings, click the Page Layout button.

Use image for header or footer in Excel

To use the Page Layout tab to add an image for the header or footer, use these steps:

  1. Open Microsoft Excel.
  2. Open the document you want to customize.
  3. Click the Page Layout tab.
  4. In the Page Setup settings, click the Dialog Box Launcher button on the right side.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Click the Header/Footer tab.
  2. Click the Custom Header button.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Click the Custom Footer button.
  2. Select one of the sections (left, center, or right) to show the header or footer.
  3. Click the Insert Picture button on the left side.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Select the source to insert the image from, including:
    • From a file.
    • Bing Image Search.
    • OneDrive.
    Quick note: If you want to use an image from Bing, use the text box to search for a picture.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Select and insert the image.
  2. (Optional) Click the Format Picture button from the left side if you need to adjust the size, rotation, or scale.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Change the image settings as needed.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Click the OK button.

After you complete the steps, the image will appear in the location you specified.

While the ability to use a header and footer has been available for a long time, if you are still using an older version of Office, you should consider upgrading to Office from Microsoft 365. The subscription-based service offers a free upgrade and other benefits, such as sharing the apps with up to six family members and friends. You also get access to services like Microsoft Teams, Family Safety, Microsoft Editor, and 1TB of OneDrive storage.

When working with a Microsoft Excel document, the header and footer will apply only to the current sheet, not the entire document. However, there's a way to use the same settings for all the sheets in the documents as necessary.

To apply the same header and footer across sheets, use these steps:

  1. Open Microsoft Excel.
  2. Open the document you want to customize.
  3. Add the header and footer as you usually would (see above steps).
  4. Select the first sheet at the bottom of the document, hold on to the Ctrl key, and select the other sheets to which you want to apply the same header.Quick tip: If you want to select all the sheets, right-click one of the sheets, and choose the Select All Sheets option.

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  1. Click the header of the sheet and click away.
  2. Select the first sheet at the bottom of the document, hold on to the Ctrl key, and select the other sheets to which you want to apply the same footer.
  3. Click the footer of the sheet and click away.

Once you complete the steps, the configuration will replicate all the Excel sheets in the documents.

If you have been tasked to edit and remove the header and footer from a document, you can complete this process in at least two ways.

From the Insert tab

To remove the footer and header from an Excel document with the Insert tab, use these steps:

  1. Open Microsoft Excel.
  2. Open the document you want to customize.
  3. Click the Insert tab.
  4. In the "Text" settings, click the Header & Footer option.

Source: Windows Central (Image credit: Source: Windows Central)
  1. In the "Header & Footer" settings, click the Header button and select the none option.

Source: Windows Central (Image credit: Source: Windows Central)
  1. In the "Text" settings, click the Header & Footer option.
  2. In the "Header & Footer" settings, click the Footer button and select the none option.
  3. Click the View tab.
  4. In the "Workbook Views" settings, click the Normal button to exit the view.

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After you complete the steps, the footer and header will no longer be in the Excel sheet.

From the Page Layouts tab

To delete the footer and header with the Page Layouts tab, use these steps:

  1. Open Microsoft Excel.
  2. Open the document you want to customize.
  3. Click the Page Layout tab.
  4. In the "Page Setup" settings, click the Dialog Box Launcher button on the right side.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Click the Header/Footer tab.
  2. Use the Header drop-down menu to select the none option.

Source: Windows Central (Image credit: Source: Windows Central)
  1. Use the Footer drop-down menu to select the none option.
  2. Click the OK button.

Once you complete the steps, the configuration will be removed from the document.

More Windows 10 resources

For more helpful articles, coverage, and answers to common questions about Windows 10, visit the following resources: